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How to Convert a PhD Thesis into a Journal Manuscript
Published 22th April 2025
Introduction
Transforming a doctoral thesis into a journal article is an indispensable process of the graduate’s academic career to communicate research discovery to a wider academic audience. A thesis is a lengthy document, inclusive of background, theoretical frameworks, methods, and literature review. However, a journal article typically requires a concise writing style, topic focus, and adherence to publication requirements. To aid doctoral scholars in their conversion of a thesis to an article, this paper will provide doctoral scholars with a structural overview of how to convert a thesis to a journal article with consideration to structure, flow, and journal requirements. [1]
Recognizing Differences between a Thesis and a Journal Article
Before you begin, it is the process of understanding the differences between a thesis and a journal article:
| Feature | PhD Thesis | Journal Article |
| Length | 20,000–80,000 words | 4,000–8,000 words |
| Scope | Broad and comprehensive work | Narrow and focused on topic and research purpose |
| Purpose | To fulfill degree requirements | To communicate new knowledge and/or meaningful findings |
| Audience | Thesis Examiners and Academic Committee | A broader academic research community |
| Structure | Detailed chapters | Condensed sections (IMRaD) |
Understanding these dissimilarities in form will ultimately determine what content can be maintained within the thesis submission and what needs to be omitted or condensed.
Step 1: Determine the Key Contribution
A thesis may contain more than one research question or more than one experiment. You must uncover the main research question, hypothesis, or contribution that you are proposing, that you deem is new, that the evidence strongly supports, and that is in scope for a given journal. The key contribution will be the basis for your manuscript.[1]
- Select either one key finding or one key theme.
- Select content that conveys significance either through the academic lens of significance and originality or through practical significance.
- Refrain from including background information or exploratory work, in case the publication does not represent more fully realized or finalized research.
Step 2: Select the Target Journal
Choosing a target journal, sooner rather than later, allows the manuscript to be developed based on the guidelines of that journal. You should consider the following criteria:
- Scope and Aims: Your topic should match the themes covered or arc of the journal.
- Target Audience: The readership of the journal should be appropriate for your field.
- Impact Factor and Indexing: Choose a journal that utilizes Scopus, Web of Science (formerly ISI), and/or Pubmed.
- Formatting Instructions: Consider the style and formatting guides for submissions.
You might also consider using online databases like the Elsevier Journal Finder and/or the Springer Journal Suggester, to help resolve the final journal. [2]
Step 3: Reorganize the Manuscript (IMRaD)
Most journals will use an IMRaD construction for original research articles – Introduction, Method, Results, and Discussion. Follow the IMRaD philanthropy to reorganize your written thesis content:
- Title and Abstract
- Rate your title to be concise, informative, and focused on the key finding.[3]
- After you have drafted the title, rewrite the abstract in 150-250 words to summarize the purpose, scope of observation, methods, results, and conclusions. Do not use citations or technical language.
- Introduction
- Keep the introduction between 600-800 words.
- The introduction should include the following:
- Research problem
- Statement on the literature gap
- Study purpose(s)/significance
Do not detail the entire literature review; only details relevant to your study/research. It is important you use recent literature, whenever possible.
- Materials and Methods
- Offer a detailed description of experimental designs, procedures, and analytical approaches.
- Avoid repeating what is publicly available, over substantiation, normalizing methods used if appropriate, and offer clear reference to controls, comparisons, and sample sizes.
- Strive for provide enough details of your research for reproducibility before providing too many methods.
- Results
- The findings generated from the study are represented typically in tables or figures but can also be visually represented.
- Screen and provide a short synopsis of the relevant significant data.
- Avoid providing raw repercussion or osmotic data – what is evident, fitting, and relevant to the data.
- Discussion
- Considering previous studies, describe and explain the findings and how they have significance, consider exposition of importance, home, novelty, refitting, or limitations.
- Avoid rephrasing of results or discussing data repetition.
- Instead, focus on visualization, normative, or deviances from norms and theoretical aspects.
- Conclusion
- Limited summary of the key data or outcomes and consideration of possible research you recommend.
Avoid too much redundancy, create a summary presenting your findings while also avoiding unnecessary new data.[4]
Step 4: Paraphrase and condense content
To reduce plagiarism (even to the formality of your thesis) you will think about rewording sentences and sentences reconstruct. Journals will likely use a plagiarism checker and self-plagiarism is also occurring.
Some easy ways to engage and avoid to not plagiarize are:
- Use the voice of actions and in doing so use academic words or vocabulary.
- Eliminate redundant and unnecessary text.
Consider flow and logical communication or connection between sections.[5]
Step 5: Reformat References
Use the references style pertained to the target journal (APA, MLA, Vancouver, Harvard, etc.), it may be easiest to use referencing software (Zotero, EndNote, Mendeley, etc.) to do this for you, and keep organized reference while you are at it!
Step 6: Review Journal Guidelines
Every journal provides instructions related to manuscript word limits, figures formatting, ethics declarations and supplementary files.
It is essential to fully review:
- Author guidelines
- Manuscript template
- Submission checklist
Following these is the only way to avoid desk rejections.[6]
Step 7: Peer Review and Editing
Before submission, the manuscript needs to be checked thoroughly for language and technical aspects:
- Grammar and style, check with tools such as Grammarly or Hemingway.
- Statistical accuracy, check to be certain all data presented are accurate.
- Formatting, and checking for submission standards of the journal.
Consider engaging supervisors, colleagues, or even a professional editing service with a specialty in academic manuscripts.[7]
Step 8: Ethical considerations
If parts of the thesis have already been presented in conference proceedings or local institutional repositories, you can specify this in the cover letter if desired. Do not plagiarize and check the COPE (Committee on Publication Ethics) guidelines.
If the manuscript requires statements related to ethics approval, conflict of interest, or acknowledgment statement, add these to the manuscript.[1]
Step 9: Write a strong cover letter
A cover letter should:
- Address the Editor in Chief by name
- Provide the manuscript title and state its importance
- Indicate the manuscript is original and has not been published nor under review anywhere else.
- Indicate any previous thesis publication and ethical approvals.
Step 10: Submit and Respond to Reviewers
After submitting your manuscript, you should expect it to be subjected to peer review.
If you receive a decision to review and provide revisions to your manuscript, be sure to take the following steps.
- Review each of the reviewer’s comments and revisions in order, responding to and addressing each comment and revision in your new manuscript.
- In a letter to the editors, respond to the reviewers’ comments and address the suggested revisions.
- In responding, remember the reviewers and editors spent a significant amount of time evaluating your manuscript, and you owe them an explanatory letter of precision and respect.
It is common to be rejected by a journal when submitting research. One approach is to revise the manuscript based on the reviewers’ comments and submit the manuscript to another appropriate journal.[2]
Conclusion:
Converting a PhD thesis into a journal article is a systematic process that requires time, rewriting, and dedication to aligning your research with the journal’s guidelines. Is not just about shortening the manuscript that you presented as your thesis, but an opportunity to repack it into a valid research article for the scholarly communities. PhD students must adapt their thinking to a publication mindset, targeting specific journals and writing to create an understandable well-structured, and presented article. If done correctly, and if the writer has the support of the editor, converting a thesis into a journal article can further the reciprocal relationship between the scholar’s research and utilization as a resource.[2] PhD Assistance offers comprehensive packages for converting your thesis into an article, from journal selection to submission by professionals in your field.
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